What materials and information do I need to send to the organisation?

  • The filled out travel form – the link is in your inbox. Do so as soon as possible but at the latest before the 10th of October. Otherwise a place on the bus transfer to the team building venue cannot be guaranteed.
  • Your fact sheet (by Wednesday the 10th of October). For more information click here.
  • Your position paper (by Wednesday the 17th of October). For more information click here.
  • Your consent form, signed and scanned. Make sure to have your parents sign it if you are younger than 18. You can download the consent form for adults and the consent form for minors here.

Finally, you need to make sure that you pay your participation fee of 150 EU (delegates), 300 EU (teachers in double rooms) or 700 EU (teachers in single rooms) to the international office. Questions regarding fees and payments need to be directed towards the international office at info@eyp.org, and not towards the session help desk.

What do I need to bring to the session?

Essential

  • Travel Tickets
  • Passport / other valid travel documents
  • Visa (if required)
  • Valid health and travel insurance
  • Money /credit cards (for drinks in the evening, public transport on Thursday morning and for the committee and delegation dinners)
  • Warm clothes (jackets, vests etc.)
  • Towel

Clothes

  • Swimwear
  • Casual clothes for team building
    Make sure you dress for rain and cold temperatures. The average temperature is about 6 degrees Celsius in November.
  • Formal clothing for Opening Ceremony, Euroconcert and General Assembly
    Suit with ties and black shoes (no trainers!) for men, female equivalent for women.
  • Smart clothing for Committee Work.
    No jeans or sneakers. An example of smart clothes would be black or navy trousers with a blouse.
  • Costume for the Apocalypse Farewell Party

Eurovillage 

  • Food and drinks from your country
  • National costume
  • Other items that will help represent your country proudly

Committee Work

  • Research and other preparation for your topic (no printers will be available at the Session)

Euroconcert (only if you want to perform)

  • Your instrument (only a piano will be avail able)
  • USB-stick or CD with music

How much time do I need to spend preparing my topic?

You can of course prepare as much as you want, but as a minimum you will probably want to spend at least 15 hours on the academic preparation of an International Session. You must also make sure that you send in your Fact Sheet and Position Paper on time.

I have missed the deadline for sending in my travel form / position paper / consent form / fact sheet, do I still need to send these?

Yes, please fill out the travel form and submit your fact sheet, position paper and consent form to preparation@amsterdam2012.eu as soon as possible.

Will there be country presentations?

No.

Do I need travel and health insurance?

Yes. It is crucial that all participants have valid travel and health care insurance. Insurance should cover loss off luggage, accidents, diseases etc. We remind all participants who own a European Health Insurance card to bring the card with them to the session in case of an emergency which requires hospital treatment.

What is Eurovillage and what should I bring to Eurovillage?

On Saturday evening (the 3rd of November) all the participants will gather to celebrate Eurovillage. Each delegation is expected to present their country in the EuroVillage event. Bring lots of food and drinks typical for your country. You are also highly encouraged to wear national costumes and to bring flags, pictures, postcards etc. – anything that is representative of your country / region / delegation.

When it comes to alcoholic drinks, you can bring an unlimited amount of beer and wine (drinks weaker than 15% alcohol). Only one bottle of stronger alcohol (>15% alcohol) per delegation is allowed, and this stronger alcohol can only be served to those over the age of 18.

How should I get from the airport to the session and back?

There will be shuttles from Schiphol Amsterdam International airport to the team building venue. A list has been circulated informing you of which bus you are on, provided you have filled in the travel form. If you have not received this list, please email delegates@amsterdam2012.eu.

No transport will be arranged at the end of the session on the 11th of November, and you will need to make your own way from the accommodation in the morning (no flights may be booked before 10.00 C.E.T. on this day!). The address of the hostel is Timorplein 21, 1094 CC, Amsterdam and it takes you about 15 minutes to get from here to Amsterdam Central Station, and 45 minutes to get to Amsterdam Schiphol International Airport. If you are staying longer in Amsterdam you need to make sure that you have checked out by 10 am in the morning.

I am arriving at AMS, Schiphol, Amsterdam International Airport, Luchthaven Schiphol, etc. What are all these aiports?

All these names refer to the same airport. Schiphol is another name for Amsterdam Airport. For more information about the airport see www.schiphol.nl.

Will there be wireless internet at the International Session?

There will not be wireless internet for delegates at the team building venue (2-5th of November). There will be limited internet access at the accommodation in Amsterdam (5-11th of November) to allow you to download further research during the Committee Work stages of the programme.

Do I need to bring bed linnen and a towel?

Bed linnen will be provided throughout for all participants. Delegates need to take a towel for the Amsterdam hostel, or can rent one for €3.50. The teachers’ hotel will provide towels.

What should I do if I have not received information about the participation fee?

Any questions about payment and the participation fee are handled by our international office in Berlin, and not by the session help desk. Please contact the office at info@eyp.org.

I have not been told what committee I am in. What should I do?

Any questions about the topic allocation are handled by our international office in Berlin, and not by the session help desk. Please contact the office at info@eyp.org.

I arrive early or depart later, can you recommend any hostels?

If you are in Amsterdam for longer than the session dates (which we highly recommend!), you can check the Flying Pig hostel, the StayOkay Vondelpark, Bobs Youth Hostel or google a hostel yourself. The session help desk cannot assist you in booking accommodation for additional nights.

How much money do I need to bring to the session?

You need to bring enough money to pay for your committee dinner on Tuesday the 6th of November (15-20 euros), for your delegation dinner on Friday the 9th of November (15-20 euros) and to pay for public transport on Thursday morning (about 6 euros). You will also need to bring money for drinks during the evening programme. We highly recommend that you bring cash rather than having to rely on ATMs.

What is ZOMIXED?

ZOMIXED is a former office building in the heart of Amsterdam Zuidoost, and has gotten a facelift both from inside, and out. Now, a special mix of tenant gives new life to the building. There are dance studios, fashion designers, a library, an exhibition space, a radio station and several schools. This special design and the good location makes ZOMIXED a unique location for both small and large companies. They will host us for Committee Work. More information: www.zomixed.nl.

Further questions?

If you have any further questions, please contact the session help desk at delegates@amsterdam2012.eu.